Vendor letter template

Here you can download a fillable vendor letter template in PDF format. Fill in your company’s invoicing details, save the document, and send it to your vendors. Alternatively, you can copy the text below.

Dear Partner,

We process purchase invoices electronically and accept e-invoices. Our e-invoicing provider is Maventa.

E-invoices

Our e-invoicing address details are as follows:

[Company Name]

[Business ID]

[E-invoice address] ⬅️ Copy this address from the Easor App - Settings - Invoicing address - E-invoice address field

Operator details:

• Operator: Maventa
• Operator ID: 003721291126
• Operator ID when sending via the banking network: DABAFIHH

Email invoices

You can also send invoices in PDF format via email to

[FI-xxxxxxxxx@scan.maventa.com] ⬅️ Copy the address from the Easor App - Settings - Invoicing Address - Email Address field

Please note that:

• Invoices are sent as email attachments.
• One invoice per attachment, containing all pages of a single invoice.
• You can send multiple invoices in a single email. Each file must have its own name.
• A single email can be a maximum of 10 MB.
• PDF files must be genuine PDF documents, version 1.3 or later.
• PDF files must not be locked or password-protected.
• The maximum dimensions of the document are 210 x 297 mm.
• The attachment name must only contain standard characters: a-z, A-Z, 0-9.

Paper invoices

If you are unable to send invoices electronically, please send paper purchase invoices to the following address:

[Company name]

[AIFIXXXXX] ⬅️ Copy this address from the Easor App - Settings - Invoicing Address - Street Address field

PL 110

01301 VANTAA

Please note that:

• The customer number (AIFIxxxx) must be included in the address field of each invoice, not just on the envelope.
• Use only black text.
• Send only invoices with attachments for scanning.
• Do not use staples on invoices.