--- title: Upload to archive description: This article describes the Upload to archive view and its functions. --- [Skip to content](https://help.easor.com/en/easor-app-upload-to-archive#main-content) - [English](https://help.easor.com/en/easor-app-upload-to-archive) - [Suomi – Suomi](https://help.easor.com/fi-fi/easor-app-tuo-arkistoon) English Show submenu for translations [![Logotype\_TraceBlack](https://help.easor.com/hs-fs/hubfs/Logotype_TraceBlack.png?width=200&height=45&name=Logotype_TraceBlack.png)](https://help.easor.com/fi-fi?hsLang=en) Open main navigation Close main navigation - - [English](https://help.easor.com/en/easor-app-upload-to-archive) - [Suomi – Suomi](https://help.easor.com/fi-fi/easor-app-tuo-arkistoon) English Show submenu for translations - [Easor App -koulutus torstaisin klo 13](https://easor.clickmeeting.com/easor-app-koulutus) [Easor App -koulutus torstaisin klo 13](https://easor.clickmeeting.com/easor-app-koulutus) How can we help you? - There are no suggestions because the search field is empty. 1. [Suomi](https://help.easor.com/en?hsLang=en) 2. [Documents](https://help.easor.com/en/documents?hsLang=en) February 26, 2026 # Upload to archive ## This article describes the Upload to archive view and its functions. **Upload to Archive** view is intended for accounting office users for simultaneous processing and archiving of multiple documents. Documents may be imported automatically from other Easor services, but you can also add them yourself. ![EN Documents - Upload to archive](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Upload%20to%20archive.png?width=670&height=360&name=EN%20Documents%20-%20Upload%20to%20archive.png) Preview documents by moving the mouse cursor over the preview icon on the right side of the row or open the document in a new tab by clicking on the file name. The info icon shows you the viewing rights for the document. ![EN Documents - Unarchived documents - Preview](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Preview.png?width=670&height=375&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Preview.png) --- ### Add viewing rights Add viewing rights by selecting the documents for which you want to grant viewing rights to specific users. 1. Select the documents for which you want to grant viewing rights to specific users. 2. New buttons will appear at the top. Select **Add viewing rights**. ![EN Documents - Unarchived documents - Add viewing rights](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Add%20viewing%20rights.png?width=670&height=180&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Add%20viewing%20rights.png) 3. In the **Add individual viewing rights** dialog, you can edit the viewing rights for documents. **Please note that the changes will apply to all selected documents.** ![EN Documents - Unarchived documents - Add individual viewing rights dialog](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Add%20individual%20viewing%20rights%20dialog.png?width=514&height=385&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Add%20individual%20viewing%20rights%20dialog.png) 4. From the **User** menu, select the users who will be able to view all selected documents. 5. Select **Remove all existing viewing rights and replace them with the new ones** if you want to remove all old viewing rights. 6. Finally, select **Add**. 7. You can view the viewing rights for a document from the info icon. --- ### Edit document information To edit document information, click the field you want to edit. Update the information and click outside the field to save the information automatically. ![EN Documents - Unarchived documents - Edit document info](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20document%20info.png?width=670&height=305&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20document%20info.png) By selecting the file name, you can choose whether the file name displayed in the archive view is a combination of category, date, and description, or whether the original file name is used. ![EN Documents - Unarchived documents - Edit file name](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20file%20name.png?width=670&height=202&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20file%20name.png) You can also edit the information for multiple files at once. Select one or more documents. New buttons will appear at the top. Select **Edit Properties**. ![EN Documents - Unarchived documents - Edit properties](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20properties.png?width=670&height=180&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20properties.png) ![EN Documents - Unarchived documents - Edit properties dialog](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20properties%20dialog.png?width=516&height=495&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Edit%20properties%20dialog.png) --- ### Archive documents To archive documents, select one or more documents. The Add button changes to the Archive button. Select **Archive**. ![EN Documents - Unarchived documents - Archive](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Archive.png?width=670&height=180&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Archive.png) In the **Archive Documents** dialog, you can view the viewing rights for the documents and edit the rights for individual documents. From the User menu, select the person to whom you want to add viewing rights or remove the selected person from the check box next to their name. Role-based viewing rights cannot be edited. Please note that the changes only apply to the document you have selected from the list. If you want to make changes to multiple documents at once, see the section [Add viewing rights](https://help.easor.com/en/easor-app-upload-to-archive#add-viewing-rights). ![EN Documents - Unarchived documents - Archive documents dialog](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Archive%20documents%20dialog.png?width=670&height=352&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Archive%20documents%20dialog.png) If you want to send an email notification about the archiving of a document, select **Send email notification when archiving** and select **Continue**. If you do not want to send an email notification, deselect the option and select **Archive**. ![EN Documents - Unarchived documents - Archive documents - Send message dialog](https://help.easor.com/hs-fs/hubfs/FIN%20Easor%20App%20-%20Documents/EN%20Documents%20-%20Unarchived%20documents%20-%20Archive%20documents%20-%20Send%20message%20dialog.png?width=670&height=314&name=EN%20Documents%20-%20Unarchived%20documents%20-%20Archive%20documents%20-%20Send%20message%20dialog.png) By default, the email notification is sent to the people who have been granted viewing rights for the document, but you can add and remove recipients at this stage. Select one of the ready-made message templates and finally select **Archive**. The documents are archived and an email message is sent to the selected persons. - [Release notes and product news](https://help.easor.com/en/release-notes-and-product-news?hsLang=en) - [Service status updates](https://help.easor.com/en/service-status-updates?hsLang=en) - [Support](https://help.easor.com/en/support?hsLang=en) - [Home page](https://help.easor.com/en/home-page?hsLang=en) - [Documents](https://help.easor.com/en/documents?hsLang=en) - [Easor App mobile](https://help.easor.com/en/easor-app-mobile?hsLang=en) - [Payments](https://help.easor.com/en/payments?hsLang=en#main-content) - [New Payments service](https://help.easor.com/en/payments?hsLang=en#new-payments-service) - [Sales invoicing](https://help.easor.com/en/sales-invoicing?hsLang=en) - [Recurring invoicing](https://help.easor.com/en/recurring-invoicing?hsLang=en) - [Bank accounts](https://help.easor.com/en/bank-accounts?hsLang=en) - [Reports](https://help.easor.com/en/reports?hsLang=en#main-content) - [General ledger and journal](https://help.easor.com/en/reports?hsLang=en#general-ledger-and-journal) - [Simple Salaries](https://help.easor.com/en/simple-salaries?hsLang=en) - [Material sending](https://help.easor.com/en/material-sending?hsLang=en) - [Settings](https://help.easor.com/en/settings?hsLang=en) - [General](https://help.easor.com/en/general?hsLang=en#main-content) - [VAT](https://help.easor.com/en/general?hsLang=en#vat) [![Logotype\_TraceBlack](https://help.easor.com/hs-fs/hubfs/Logotype_TraceBlack.png?width=200&height=45&name=Logotype_TraceBlack.png "Logotype_TraceBlack")](https://easor.com/fi/?hsLang=en) ## Asiaa asiakaspalveluun? Palvelemme arkisin klo. 7:00–21:00. 📞 0207 525 110 ✉️ [asiakaspalvelu@easor.com](mailto:asiakaspalvelu@easor.com)  [mailto:asiakaspalvelu@easor.com](mailto:asiakaspalvelu@easor.com) Copyright © 2026 Easor